Group Appointments

Overview

Examples of groups include, but are not limited to, troupes of performers (musicians or dancers), athletic teams, business or cultural delegations, and student groups traveling together to the United States. Groups must comprise 10 or more individuals traveling together to be considered for a group appointment. Families are not groups and are not eligible for group appointments.

Note: The group leader must perform steps 1, 2 and 5 for group members. The group leader may perform steps 3 and 4 for group members. Each member must appear personally on the date of their appointment.

How to Apply

Step 1
The group leader must request a group appointment using the online appointment system. Once you have submitted your request, please wait for a response from the U.S. Consulate, which will come via email.

In order for the group appointment request to be considered, the group leader must include a scanned document that contains the following information:

  • Name, date of birth, and passport number for all group members
  • Name(s), date(s) and location(s) of all events in the United States
  • Contact person/organization in the United States

Note: The group leader will not be allowed to add members to the group after the group request is approved.

Step 2
If the U.S. Consulate approves your request then the group leader will receive an email alerting him or her to schedule appointments for each member of the group. Please understand that the call center cannot schedule appointments, but call center agents are able to assist if questions arise. Should the U.S. Consulate deny the request for a group appointment, the group leader will be notified of the denial by email and each group member must schedule an individual appointment.

Note: The email confirming or denying the request will come from no-reply@ustraveldocs.com. Some email applications have rules which filter unknown senders into a spam or junk mail folder. If you have not received your email notification, please look for the message in your junk and spam email folders.

Step 3
Each group member must pay the visa application fee.

Step 4
Each group member must complete the Nonimmigrant Visa Electronic Application (DS-160) form.

Step 5
The group leader must schedule appointments for all group members using the online appointment system. All group members must interview on the same day. Each group member will need three pieces of information in order for the group leader to schedule an appointment:

  • Group member’s passport number
  • Group member’s MRV fee payment receipt number
  • The ten (10) digit barcode number from the group member’s DS-160 confirmation page

Step 6
Each group member must visit the U.S. Consulate on the date and time of their visa interview. They will need to bring a printed copy of their appointment letter, DS-160 confirmation page, two recent photographs, 2 inches by 2 inches, with a white background, a current passport valid for at least 6 months past the intended travel date, and all old passports. Applications without all of these items will not be accepted.