Terms and Conditions

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Use and Collection of Information

The United States (U.S.) Department of State (DoS) contracted CGI to provide general information and administrative services related to U.S. visa applications. In order to provide these services, CGI collects personal information including, but not limited to: name, address, date of birth, passport number, Internet Protocol (IP) address, and other data points. All information collected through this service is captured and stored on computer systems maintained in the United States, pursuant to CGI’s contract with DoS.

MRV Fees

  • MRV fees are non-refundable and may be used for scheduling an appointment within one year from the date of payment.
  • The MRV fee may be used for a limited number of appointment reschedules. Once tagged to a profile or used for the initial appointment, the MRV fee cannot be transferred to another applicant.
  • All payments must be made only in the local currency at any Banca Transilvania branch or online, using your online bank account via the Trustly service (Direct Bank Transfer), and are valid only for appointments scheduled in Romania. MRV fees cannot be transferred to a U.S. Embassy/Consulate outside of Romania. In such cases, the applicant will need to purchase a new MRV fee in the country where he/she wishes to apply.
  • Payments made using a deposit slip that is past its expiration date, or payments made using fee collection methods and vendors not listed on our website’s Bank and Payment Options page/Pay My Visa Fee page, may cause the following issues:
    • Delays in processing the payment;
    • Underpayments which may require another payment to reach the full amount due;
    • Problems with processing the payment which may require that the payment be made again.

Changes to Procedures and Fees

The procedures and fees of U.S. Non-Immigrant and Immigrant Visas are outside CGI’s control and are subject to change without notice. CGI does not accept responsibility for any changes in procedures or fees and reserves the right to pass on increases in fees.

Call Center

  • Our call center provides general information in line with the U.S. Embassy in Romania instructions.
  • Call center agents cannot provide assistance with completing the DS-160/260 application forms. They also cannot advise applicants on the visa class they should apply for, nor identify specific documents the applicant should present during the interview.
  • All phone calls received that support the service may be recorded for quality and training purposes. In such cases, the user(s) will be informed of this practice and its purpose at the start of any such interaction.
  • The call center may be reached by phone, email, Skype or chat only via the contact information provided on the website, section “Contact Us”.

Data Collection

CGI processes personal information collected through this website for the purposes of:

  • Handling/responding to applicant inquiries and requests;
  • Processing requests for visa applications and appointments services;
  • Tracking application progress.


CGI is not responsible for the authenticity or accuracy of the information provided by any applicant. It is the applicant’s responsibility to ensure that the information provided to CGI is accurate.

Emergency appointments

  • A request for an emergency appointment can only be made online via the applicant’s profile; by the applicant personally, or by the applicant’s representative acting on their behalf. An emergency appointment may only be requested once per application.
  • Emergency requests are subject to Embassy/Consulate approval. Before requesting an emergency appointment, applicants should ensure they have documentary evidence to prove the urgency.
  • Cases that may be considered an emergency may include urgent medical care for oneself or for a relative or employer that must be accompanied; a funeral/death; urgent business travel; ESTA Denied, or students or exchange visitors. Please carefully follow the instructions noted on the Apply for an Expedited Appointment page of our website.

Group appointment

  • A request for a group appointment can only be made online in the group coordinator’s profile and is subject to Embassy/Consulate approval.
  • Once it is approved, the group coordinator may schedule the group appointment, but each applicant must complete his/her own Form DS-160 and pay the MRV fee. The time frame in which the group can be scheduled is limited; do not forget to check the expiration date in the notification received by the group coordinator.

Passport delivery

  • Passports are delivered only within the serviceable area of Romania. The delivery address or pickup location can only be changed until 11:59 p.m. the day of interview appointment. If this needs to be changed, it can be done in the applicant profile on the ustraveldocs.com website.
  • If the application is approved, the passport, including your new visa, will be delivered by one of two methods:
  1. Premium Delivery: If the applicant selects this option, the passport will be sent home or office via TNT courier. There is an additional fee of 24 RON for this service, which is paid directly to the courier, upon delivery.
  2. TNT Pick-up: The applicant may pick up passport from one of the TNT pick-up location, selected when the applicant scheduled the interview. This option is free.
  • Passports not collected within 10 business days from one of the pickup location or not delivered to the address provided in the profile, under Premium Service, will be RETURNED to the U.S. Embassy. Applicants will then need to pick up their passports/documents directly from the U.S. Embassy. 
  • To collect the passport, the applicant must present their own original, government-issued photo ID. Representatives collecting a passport for the applicant must have their own original, government-issued photo ID, a photocopy of the applicant’s ID and an original authorization letter. For groups, one original authorization letter for all applicants in the group is sufficient.
  • The applicant shall, at his/her sole risk, be responsible for taking all reasonable steps to prevent unauthorized persons from collecting the passport.

Visa Issuance

The decision to issue or refuse a visa is made solely by the U.S Embassy in Romania.

Internet-based Transfers

Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data internationally. By browsing this website and communicating electronically with CGI, applicants acknowledge they understand this and agree to CGI processing personal data in this fashion.

Other Websites

CGI’s website may contain links to other websites which are outside CGI control and are not covered by this privacy policy. Should applicants access other sites using the links provided, the operators of those sites may collect applicant information. They may use this information in accordance with their privacy policies, which may differ from CGI’s. Neither CGI, our officers, employees, or agents shall have any responsibility or liability of any nature whatsoever for these other websites or any information contained in them, none of which have been verified or endorsed by CGI or affiliates.


The contents of these Terms and Conditions may be changed at any time and users will be subject to terms applicable at the time of usage.